The EU has issued new rules for acquisition of information and personal data. On this page you will find information about what that means for you.
When you visit bi.no and use our services, you give BI some information about yourself at the same time. Here you can read what information we collect and what we use it for.
What is personal information?
Personal information is all information that can be connected to and identify an individual person. Data that on its own cannot be connected to a person, can form personal information in cases where it appears together with other data.
Responsible for processing
The foundation BI Norwegian Business School is responsible for processing of personal information that is collected and processed at BI, cf. GDPR Article 4 No. 7.
Data Protection Officer
The Data Protection Officer at BI shall safeguard the data protection interests of interested parties, students and employees at BI. If you have questions regarding your data, you can contact firstname.lastname@example.org.
When you use our services at bi.no we store the following information* about you:
- Personal data and contact information such as name, address, email address, telephone numbers.
- The consent you have given BI regarding sending you newsletters and invitations.
- Information you supply if you apply for a student place, such as your National Identity Number, previous education and competence, any work experience and employers, etc.
* For students there is a need for more extensive information in addition. This is described on our login pages.
We use the information about you to deliver the services you expect from us:
- Send you relevant professional updates, if you have requested us to do so.
- Process and answer your application regarding a place on courses or studies.
- Follow up your enquiries, i.e. if you have requested educational guidance, requested more information regarding a course or signed up for an information meeting.
BI processes personal information in order to be able to process your application and safeguard your rights as an applicant, as well as fulfilling BI’s responsibilities and obligations under the Act relating to universities and university colleges.
When you create an application on our application portal, cookies, which temporarily store data, will be established in your browser during the course of the application process. These will be deleted when the application is completed. BI will process your application on the basis of the information and documentation you have entered. We store the time of login, IP number and login way, changes in the application which are done at each login, as well as BI’s current processing information. You can see the personal information we have stored about you in the application portal, and you can follow the status of the processing of your application.
Where do we obtain the information from?
In order to process your application, BI uses mainly the information and documentation you yourself have registered. If required, we can also verify information from relevant external sources, such as Norsk Vitnemåldatabase, The National Register, the Norwegian Labour and Welfare Organisation (NAV), employers and other educational institutions.
BI does not provide personal information about you to other actors, unless there are valid legal grounds present, or you have given specific consent to it.
BI stores personal information only as long as it is necessary to meet the purposes of processing.
When you have given your consent to professional updating («newsletter»), this is in force for 5 years unless you actively renew your consent. You can withdraw your consent at any time through the link in the newsletters. We immediately stop sending you information when you have withdrawn your consent.
Your personal data will be deleted within 12 months after the purpose is fulfilled. If the purpose was newsletters, this means 12 months after you have withdrawn your consent. If the purpose was participation in a breakfast seminar, we delete your personal data 12 months after the seminar was completed. In any case, personal data is deleted only if at the same time you do not have other active consents or ongoing activities which mean that we still need your personal data.
You are entitled to know and receive a copy of which personal information BI has registered about you. If you request inspection, you can also receive a reply about where your personal information has been obtained from, for what purposes (tasks) we process your personal information, and whether the personal information has been forwarded, and to whom. In some cases, BI can refuse you inspection if this is necessary and the conditions for it are met, i.e. out of regard for exposing breaches of Acts and Regulations or out of regard for protection of other persons.
Correction of errors
If you discover that BI has registered incorrect or incomplete information about you, you are entitled to have it corrected. If correction of errors entails information that has been submitted by others, the requests regarding errors must be directed to the source.
If you wish to exercise your rights, or think that BI is processing your personal information contrary to the rules, you can contact us at email@example.com The Data Protection Officer will reply to you as soon as possible, and within 30 days at the latest. If special circumstances make it impossible for BI to give you a sufficient reply within the deadline, you will receive a provisional reply with information regarding the cause of the delay and the time you can expect a reply.